Job Details

UIS Human Resources has a List Serve Option for current vacancies. 

Please scroll to the bottom of this page to click on the link to sign up!  

Subscribers will receive weekly emails with current UIS vacancies.

 

New Applicants:  Please create an account from the Home Page.  Select the "Apply to Position" button at the bottom of this posting to complete the required forms including the Pre-Approval, which must be submitted before 5:00 pm on the deadline of the posting. Upon approval, which can take 1-3 days to account for weekends and holidays when employees are out of office, complete the remaining forms to apply and be sure to upload any documents noted as required in the posting.

Returning Applicants:  Select the "Apply to Position" button at the bottom of this posting, complete the required forms to apply and be sure to upload any documents noted as required in the posting. Note: if you have previously applied for positions before March 1st 2019, you will have to complete and submit another Pre-Approval form. Please read directions under “New Applicants” above.

To properly evaluate your qualifications for this position, your online application must include a complete employment history detailing duties, education and certifications.  Note that a resume cannot substitute for the information required on the official application form. Education requirement will be verified by submitted transcript(s).

College Transcripts and Veteran's Preference Eligibility:  College transcripts and military discharge documentation (DD214, DD215, and NGB22) must be uploaded with the online application.  Human Resources will not accept faxed, emailed, or hand delivered documentation to our office.  

 

 

 

DEADLINE TO APPLY: 7/5/2022

 

 

 

 

DEADLINE TO SUBMIT TRANSCRIPTS: 7/6/2022

 

 

Failure to list or accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.
 

For full consideration, applicants must be residents of the State of Illinois.

 

 

 

Minimum Starting Salary:  $21.03 per hour / 7.5 hour work day

 

 

 

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law.

 

New Policy:  All offers for employment are contingent upon proof of vaccination against the COVID-19 virus, or an approved exemption, pursuant to UIS New Hire COVID Policy Supplement

 

UIS is an affirmative action/equal employment opportunity employer; veterans, persons with disabilities, women and minorities are encouraged to apply.

 

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1411899

 

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

 

 

UIS employment in this role is not covered by Social Security, and instead, is covered by the State Universities Retirement System.

• You don't pay Social Security taxes and your earnings won't be on your Social Security record. (Your record will, however, show your Medicare wages.)

• Your pension from the State Universities Retirement System may affect the amount of your
  • Social Security benefit and
  • Social Security benefit as a spouse.

 

 

New Vacancy List Serve:  Human Resources now has a list serve for current vacancies.  Subscribers will receive weekly emails with current UIS vacancies.

 

 

1. Schedules and maintains calendar for the Director of Athletics. Coordinates schedule with University, community, and departmental events.  Prioritizes all meeting requests based on relative importance.  Discusses and informs Director of Athletics of all calendar events on daily basis. 

 

2. Represents the Director of Athletics and/or Athletic Department and serves as a spokesperson, liaison, and primary point of contact for internal and external constituencies.  Builds and sustains productive working relationships with various offices, campus and community partners. 

 

3. Creates, monitors, and reviews operating budgets for the Athletic Department and all sports, giving coaches and the Athletic Director monthly feedback on expenditures and revenues. 

 

4. Create requisitions, prepare billings, track receivables, process payments, reconcile transactions.

 

5. Generate customized, comprehensive financial reports, summaries, projections and detailed analyses for administrative use. 

 

6. Assist coaches in organizing and maintaining fiscal management for summer camp programs and other events as designated by the AD such as IHSA hosted events, booster club events, and sport fundraising events. 

 

7. Assists coaches in managing team travel and employee travel. 

 

8. Review and recommend changes to internal operating procedures to ensure optimal personnel management and workflow of Athletics compliant with University of Illinois policies and procedures, Federal and State laws and regulations, NCAA Division II and Great Lakes Valley Conference (GLVC) rules and regulations. 

 

9. Attend all athletic department staff meetings. 

 

10. Perform other duties as assigned or required. 

 

Minimum qualifications (from the SUCSS class specifications):

1. Bachelor’s degree in business administration, management, accountancy, financial management in any field, or a field relating to the position

2. Two years of professional level accounting, managerial and/or business office experience

 

Preferred Qualifications:

Financial administrative work experience or business administrative experience in a college/university environment.

Working knowledge of Athletics, National Collegiate Athletic Association (NCAA) bylaws, and/or Great Lakes Valley Conference (GLVC) policies.

Familiarity with University of Illinois applications (e.g. Banner, iBuy, P-Card, TEM, FabWeb)

 

Knowledge, Skills, & Abilities

Proficiency with Microsoft Office applications and reporting tools, spreadsheets to maximize business efficiency

Excellent oral and written communication skills.

General knowledge of sports and working knowledge of basic sports vocabulary

Demonstrated ability in successful office teamwork –the kind of teamwork that could be applied to working with coaches and Athletics’ staff

Ability to work independently and effectively organize and prioritize multiple tasks.

Ability to work flexible hours as required (e.g., some evenings and weekends for department events)

Acts with discretion and maintain a high level of confidentiality in response to sensitive matter.

 

New Vacancy List Serve:  Human Resources now has a list serve for current vacancies.  Subscribers will receive weekly emails with current UIS vacancies.