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Job Details

Civil Service
Financial Aid Coordinator - Reposted
Springfield
07/06/2022

UIS Human Resources has a List Serve Option for current vacancies. 

Please scroll to the bottom of this page to click on the link to sign up!  

Subscribers will receive weekly emails with current UIS vacancies.

 

 

New Applicants:  Please create an account from the Home Page.  Select the "Apply to Position" button at the bottom of this posting to complete the required forms including the Pre-Approval, which must be submitted before 5:00 pm on the deadline of the posting. Upon approval, which can take 1-3 days to account for weekends and holidays when employees are out of office, complete the remaining forms to apply and be sure to upload any documents noted as required in the posting.


Returning Applicants:  Select the "Apply to Position" button at the bottom of this posting, complete the required forms to apply and be sure to upload any documents noted as required in the posting. Note: if you have previously applied for positions before March 1st 2019, you will have to complete and submit another Pre-Approval form. Please read directions under “New Applicants” above.

 

To properly evaluate your qualifications for this position, your online application must include a complete employment history detailing duties, education and certifications.  Note that a resume cannot substitute for the information required on the official application form. Education requirement will be verified by submitted transcript(s).


College Transcripts and Veteran's Preference Eligibility:  College transcripts and military discharge documentation (DD214, DD215, and NGB22) must be uploaded with the online application.  Human Resources will not accept faxed, emailed, or hand delivered documentation to our office.  

 

 

 

 

DEADLINE TO APPLY:  07/06/2022

 

DEADLINE TO SUBMIT TRANSCRIPTS:  07/6/2022 

Failure to list or accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.
 

For full consideration, applicants must be residents of the State of Illinois.

Minimum Starting Salary:  $20.23 per hour/7.5 hour workday 
 

 

 

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment.  Background checks will be performed in compliance with the Fair Credit Reporting Act.

 

New Policy:  All offers for employment are contingent upon proof of vaccination against the COVID-19 virus, or an approved exemption, pursuant to UIS New Hire COVID Policy Supplement – Academic Staff Handbook - University of Illinois Springfield - UIS

 

UIS is an affirmative action/equal employment opportunity employer; veterans, persons with disabilities, women and minorities are encouraged to apply.

 

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1411899

 

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

 

 

UIS employment in this role is not covered by Social Security, and instead, is covered by the State Universities Retirement System.

  • You don't pay Social Security taxes and your earnings won't be on your Social Security record. (Your record will, however, show your Medicare wages.)

 

 

New Vacancy List Serve:  Human Resources now has a list serve for current vacancies.  Subscribers will receive weekly emails with current UIS vacancies.

 

Functional Summary:

Financial Aid Coordinator provides assistance in carrying out the technical functions in the management of student financial aid programs and serves as a financial aid advisor to students, providing customer service and assistance on a regular basis. They work under general supervision from a designated supervisor.

 

 

Characteristic Duties and Responsibilities 

A Financial Aid Coordinator typically - 
 

1. Verifies student eligibility criteria and reviews and awards applicants for financial aid in accordance with federal, state, and institutional regulations and policies; enters, updates, and processes award notifications; 

 

2. Assists students with suggestions for locating institutional grants and scholarships; responsible for the alternative loan packaging process by determining eligibility, awarding, and performing data entry – including the management of certification of alternative loans; oversees all aspects of the file management system; manages correspondence and provides general financial information concerning account receivables, tuition assistance, and other financial programs; 

 

3. Monitors student’s eligibility to receive financial aid; notifies external servicing centers (e.g., the National Student Loan Data System, as required by Federal law) of student status and activities; works with students and agencies to resolve discrepancies; participates in the evaluation process for appeals; 

 

4. Processes and tracks all verification documentation submitted to the Office of Financial Assistance; enters all required corrections 

 

5. Performs accounting functions related to grant and scholarship accounts which may include reconciling awards and payments/transactions within an electronic record system; 

 

6. Participates in the development of forms, letters, and brochures needed to collect financial aid data from student applicants; 

 

7. Reviews changes in regulations affecting various campus-based programs, guaranteed loans, state grants and institutional programs; recommends changes in procedure to meet changing regulation needs; 

 

8. Participates in workshops and presentations for internal and external audiences, and assists with the direction, management, and administration of scholarship and grant programs; 

 

9. Coordinates, schedules, and provides in-service training and staff meetings as delegated; 

 

10. Prepares and coordinates the preparation of statistical, operating, and planning records and/or reports; maintains spreadsheets for various institutional programs for tracking and balancing purposes; ensures accuracy, completeness, and compliance with regulations; 

 

11. Analyzes data from various agencies to determine if Federal Direct Student Loans and Federal Pell Grants awarded must be reduced to avoid overpayment;

 

12. Performs duties of the lower level in this series as required; 

 

13. Performs other related duties as assigned. 

 

 

MINIMUM ACCEPTABLE QUALIFICATIONS 

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER 

 

  1. Any one or combination totaling three (3) years (36 months) from the following categories:

A.college course work in any field

·Associate Degree (60 semester hours) equals one (1) year (12 months)

·90-semester hours equals two (2) years (24 months)

·Bachelor’s Degree or higher (120 semester hours) equals three (3) years (36 months)

B.work experience coordinating office, business, or customer service/relations activities.

  1. One (1) year (12 months) of higher-education, student services, or closely related experience.

 

 

KNOWLEDGE, SKILLS AND ABILITIES (KSAs) 

  • Knowledge of all federal, state, institutional, and private financial aid regulations as they apply to packaging and disbursement of financial aid, disbursement of refunds, and Satisfactory Academic Progress (SAP). 
  • Knowledge of the student application process. 
  • Knowledge of Microsoft Office – Outlook, Excel, and Word and other computer programs. 
  • Skill in mathematics and calculations. 
  • Skill in customer service, and oral and written communication. 
  • Skill in time management, organizing work assignments, and responding quickly and effectively to challenges. 
  • Ability to interpret and apply internal and government policies, procedures and regulations. 
  • Ability to work in an environment that can be fast-paced and stressful. 

 

PREFERRED QUALIFICATIONS 

  • Bachelor's degree from a four-year college or university. 
  • Working knowledge of FAFSA verification and reconciliation of Title IV, state and institutional funds. 
  • Experience with processing Federal and State Veteran’s benefits. Ability to answer student inquiries in relation to Veteran’s benefits. 
  • Experience with student employment. Knowledge of Federal Work Study and the federal regulations governing Federal Work Study. Ability to determine a student’s eligibility for Federal Work Study.
  • Experience with facilitating scholarship processes such as applications, selection and awarding. 
  • Experience working in Ellucian Banner. 

 

 

New Vacancy List Serve:  Human Resources now has a list serve for current vacancies.  Subscribers will receive weekly emails with current UIS vacancies.

 

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All offers for employment are contingent upon proof of vaccination against the COVID-19 virus, or an approved exemption, pursuant to: Fall 2021 COVID-19 Vaccination Policy for New Hires.