Job Details

UIS Human Resources has a List Serve Option for current vacancies. 

Please scroll to the bottom of this page to click on the link to sign up!  

Subscribers will receive weekly emails with current UIS vacancies.

 

 

New Applicants:  Please create an account from the Home Page.  Select the "Apply to Position" button at the bottom of this posting to complete the required forms including the Pre-Approval, which must be submitted before 5:00 pm on the deadline of the posting. Upon approval, which can take 1-3 days to account for weekends and holidays when employees are out of office, complete the remaining forms to apply and be sure to upload any documents noted as required in the posting.

Returning Applicants:  Select the "Apply to Position" button at the bottom of this posting, complete the required forms to apply and be sure to upload any documents noted as required in the posting. Note: if you have previously applied for positions before March 1st 2019, you will have to complete and submit another Pre-Approval form. Please read directions under “New Applicants” above.

To properly evaluate your qualifications for this position, your online application must include a complete employment history detailing duties, education and certifications.  Note that a resume cannot substitute for the information required on the official application form. Education requirement will be verified by submitted transcript(s).

College Transcripts and Veteran's Preference Eligibility:  College transcripts and military discharge documentation (DD214, DD215, and NGB22) must be uploaded with the online application.  Human Resources will not accept faxed, emailed, or hand delivered documentation to our office.  

 

 

 

DEADLINE TO APPLY: 05/30/2022

 

 

 

DEADLINE TO SUBMIT TRANSCRIPTS: 06/09/2022

 

Failure to list or accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.
 

For full consideration, applicants must be residents of the State of Illinois.

 

 

Minimum Starting Salary:  $16.43 per hour / 7.5 hour work day

 

 

Position:  This position classification is represented by University Professionals of Illinois, Local 4100 Clerical Union.

 

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law.

 

New Policy:  All offers for employment are contingent upon proof of vaccination against the COVID-19 virus, or an approved exemption, pursuant to UIS New Hire COVID Policy Supplement – Academic Staff Handbook - University of Illinois Springfield - UIS.

 

UIS is an affirmative action/equal employment opportunity employer; veterans, persons with disabilities, women and minorities are encouraged to apply.

 

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1411899

 

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

 

 

UIS employment in this role is not covered by Social Security, and instead, is covered by the State Universities Retirement System.

• You don't pay Social Security taxes and your earnings won't be on your Social Security record. (Your record will, however, show your Medicare wages.)

• Your pension from the State Universities Retirement System may affect the amount of your
  • Social Security benefit and
  • Social Security benefit as a spouse.

 

 

New Vacancy List Serve:  Human Resources now has a list serve for current vacancies.  Subscribers will receive weekly emails with current UIS vacancies.

 

1. Receives and reviews confidential performance contract documents; maintains record of all of the unit’s performance contracts; monitors and follows up with various internal and external parties to ensure that contractual documents are fully executed and filed appropriately. 
2. Maintains records of unit fiscal transactions in the record-keeping software of the department and the university and provides advice regarding the appropriateness of requested expenditures. 
3. Receives, reviews and processes documents according to university and departmental guidelines, including contracts and payroll. 
4. Creates expense reports based on information and receipts provided by other departmental staff for P-Card, T-Card and miscellaneous expense reimbursements; submits requisitions, vouchers, deposits and similar documents as directed. 
5. Establishes, modifies, and/or supervises the maintenance of comprehensive file and record systems, which include confidential materials and fiscal transactions 
6. Attends meetings as a delegate for the Business Administrative Specialist when requested; conducts research and reports information; provides information and support to other departmental staff as needed. 
7. Assists the Business Administrative Specialist in the management of the calendar for the UIS Performing Arts Center; answers internal and external questions about scheduling 
8. Compiles, summarizes and organizes information from a variety of sources for use in reports, forms, brochures and publications 
9. Assists in the coordination of Performing Arts Services’ business and administrative projects including biennial inventory, annual UBIT report, and other recurring and one-time projects 
10. Makes cost estimates and comparisons for goods and services; manages inventory of departmental office supplies, furniture and other items 
11. Shares departmental clerical duties (including serving as phone receptionist, sorting mail, and relaying messages) with Office Support Specialist for Operations; performs responsibilities and duties of Office Support Specialist for Operations in their absence as needed 
12. Performs other duties as assigned 

 

Minimum requirements:

 

1. High school graduation or equivalent.
2. Two (2) years (24 months) of work experience comparable to the third level of this series.

 

PREFERRED QUALIFICATIONS

Proficiency with the Microsoft Office Suite – specifically the Excel spreadsheet software

 

KNOWLEDGE, SKILLS AND ABILITIES

1. Knowledge of administrative and administrative procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
2. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
3. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
4. Knowledge of computers and computer systems (including hardware and software) to enter data, or process information.
5. Skill in material resources management through obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.
6. Skill in communicating effectively, both verbally and in writing as appropriate for the needs of the audience.
7. Skill in decision making by considering the relative costs and benefits of potential actions and choosing the most appropriate one.
8. Ability to understand written sentences and paragraphs in work related documents.
9. Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
10. Ability to apply general rules to specific problems to produce answers that make sense.
11. Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
12. Ability to choose the right mathematical methods or formulas to solve a problem.
13. Ability to provide guidance and direction to subordinates, including setting performance standards and monitoring performance.

New Vacancy List Serve:  Human Resources now has a list serve for current vacancies.  Subscribers will receive weekly emails with current UIS vacancies.